SIMS SchoolView Privacy Policy

We take care to protect the privacy of customers and users of the SIMS SchoolView system. This privacy policy explains how we transfer, store and use data used within SchoolView.

About SIMS SchoolView

The SIMS SchoolView solution is a fully managed, online system that provides a combined view of key performance measures across multiple schools within a school group. The system is delivered utilising the Microsoft’s Windows Azure Platform, and allows school groups to have a central view of their schools’ academic performance so that they can centrally monitor and analyse data in order to focus on delivering improved educational outcomes for learners.

The SIMS SchoolView system is provided by ESS. We are responsible for ensuring that your data is adequately protected in relation to the operation of SIMS SchoolView.

The data and associated information automatically transferred to the SIMS SchoolView system by us reflects only the data in your school SIMS system. Any inaccuracies in the SIMS SchoolView system from data automatically transferred by us should be corrected within the data in the establishment’s SIMS system. Updates and changes to the establishment’s SIMS system will be reflected within the SIMS SchoolView system within a maximum of 24 hours.

What information is transferred?

The SIMS SchoolView system securely transfers the following information:

Student / Pupil Information
  • Forename
  • Surname
  • Academic house, year group and registration group information
  • Academic performance information
  • Conduct information
  • Pupil demographic factors/identifiers, including: Asylum status, English as an Additional Language, Ethnicity, Free School Meal status, Gender, Gifted and Talented status, Looked After Child status, Medical Conditions, Pupil Premium status, Religion, School Tier, SEN status, Service Children status and Traveller status.
Staff Information
  • Forename
  • Surname
  • Primary Post
  • Number of absences

SIMS takes data protection and the safety and security of data in the SIMS SchoolView system very seriously, and takes all reasonable measures to ensure the safety and security of data in the SIMS SchoolView system, including personal information to maintain compliance with relevant parts of the 1998 Data Protection Act.

What is my information used for by the SchoolView system?

The information present in the SIMS SchoolView system is used for the specific purposes of data analysis and comparison.

How is information transferred by the SIMS Schoolview system?

Data in the SIMS SchoolView system is encrypted for Personal Information using standard HTTPS TCP/IP protocols, with 256-bit Secure Socket Layer (SSL) point-to-point encryption

Where is the data stored for the SIMS Schoolview system?

The SIMS SchoolView service is delivered utilising Microsoft’s Azure Platform located in North Europe (Ireland) and West Europe (Netherlands) and data is stored securely within this hosting environment platform.

Microsoft Azure is available under the latest version of the G-Cloud Framework (v6) and has accreditation from the UK Government Pan Government Accreditor to store and process OFFICIAL level data, which includes personal information and data that falls under the protection of the Data Protection Act (1998).

Further details of how ESS manages its hosted service in relation to the Data Protection Act can be found by following the link below:

Where is the data processed for the SIMS Schoolview system?

All data is securely transferred and processed within the EU and complies with UK data protection standards and requirements. The SIMS SchoolView system utilises the Microsoft Azure data centres located in North Europe (Ireland) and West Europe (Netherlands).

Microsoft, Google and Office 365 account authentication

The SIMS SchoolView system uses Microsoft, Google and Office 365 accounts for safety and to provide secure authentication when you log in. We do not require any additional information from your Microsoft, Google or Office 365 account, only what is needed for authentication.

Device Information

We may collect device-specific information (such as your hardware model or operating system version).

Log Information

When you use the SIMS SchoolView system, we may automatically collect and store certain information in server logs. This may include:

  • details of how you used the SchoolView system
  • IP address
  •  device event information such as crashes, system activity, hardware settings, operating system, browser language, the date and time of your request and referral URL

Analytics Information

The SIMS SchoolView system uses third-party analytics tools to help us measure traffic and usage trends for the SIMS SchoolView service. These tools collect information sent by your device or the SIMS SchoolView system that assists us in improving the Service. We collect and use this analytics information with analytics information from other Users so that it cannot reasonably be used to identify any particular individual user.

Geolocation Information

Certain devices allow applications to access real-time location-based information (for example, GPS). SIMS do not collect such information from your device at any time while you download or use the SIMS SchoolView system as of the date this policy went into effect.

Third parties

We will not disclose any personal information we collect about you to a third party without your consent.

Changes to this privacy notice

We keep our privacy notice under regular review. This privacy notice was last updated on 24/08/16.